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Pricing guide · LED wall rental in Orlando

How much does it cost to rent an LED wall in Orlando?

The honest answer is “it depends” — but it depends on a short list of things you can control. Here is how LED video wall rental pricing works in Central Florida, what should be inside every quote, and how to keep the cost down without losing impact.

Get a free quoteCall (407) 588-9181

The six things that set the price

  1. Wall size. Rental is priced per panel, so a 7′×11′ (28 panels) costs far less than a 10′×26′ (96 panels). Choose the size for the room’s viewing distance, not the biggest number.
  2. Pixel pitch. Finer pitch means more LEDs per panel and a higher rate. Our indoor P2.6 is sharp from a few feet away — right for ballrooms, booths and sanctuaries.
  3. Days and schedule. Multi-day events cost less per day. Overnight or very early load-ins add labor.
  4. Venue and logistics. Dock access, elevators, union or house labor rules, parking and the distance from Orlando all affect freight and labor.
  5. Labor and operation. Build, test and strike are always needed; a show-day technician, cameras and streaming are optional add-ons.
  6. Structure and power. Ground support is included. Flying the wall needs rigging; power runs from 16 A to 60 A depending on package.

What a complete LED wall quote should list

  • Wall size, panel count, resolution and pixel pitch
  • Processor, spare panels and structure (ground support or rigging)
  • Delivery/freight, build and strike labor, show-day technician hours
  • Content playback, cameras, audio or streaming if requested
  • Power requirements you must order from the venue
  • Sales tax and any venue-specific fees

If a quote is a single number with no breakdown, ask what’s missing. Ours is itemized, and we confirm power and access with the venue before you sign.

How to lower the cost without losing impact

  • Right-size the wall for the seating distance; a 9′×16′ often does what people think needs a 12′×20′
  • Book multi-day events as one block
  • Prepare content at the wall’s native resolution so no re-editing is needed on site
  • Choose a venue with dock access and a freight elevator
  • If you rent monthly, talk to us about buying — financing starts with a simple online application

Get a real number for your event

Send the date, venue, room and what’s going on screen and we reply within one business day with a package, a layout and an itemized price. Or call (407) 588-9181.

FAQ

Pricing guide — questions, answered

Is LED wall rental priced per square foot or per panel?+
Per panel (each 500 × 500 mm cabinet), plus processing, structure, labor and freight. That is why we quote four standard packages — the panel counts are known.
Does the rental price include setup?+
Our quotes list delivery, build, test and strike labor separately so you can see exactly what you pay for. A show-day technician is optional.
Is it cheaper to rent a projector?+
Usually yes for the equipment alone, but projectors fail in bright ballrooms and outdoors. For an audience that needs to see clearly, LED is the better value per impression.
Do you charge sales tax on rentals in Florida?+
Rentals in Florida are generally subject to sales tax; your quote shows it as a line item.

Let’s light up your event.

A package, a layout and an itemized price within one business day.

Get a free quoteCall (407) 588-9181