Orange County Convention Center · Apr 4–7, 2027

AACR Annual Meeting 2027: exhibitor deadlines and booth power costs

AACR Annual Meeting 2027 runs Apr 4–7, 2027 in Orlando. Here is when each price jumps, what power costs if you order late, and the LED wall crew that works this building.

See the deadlines Quote an LED wall for this show

DatesApr 4–7, 2027

WhereOrange County Convention Center · West Building — exhibits in Halls A4–B4; posters in Halls C and D1; plenary in Hall D2

Official contractorFreeman

OrganizerAmerican Association for Cancer Research

Size23,000+ attendees projected

IndustryMedical & life sciences

Official show website →Exhibitor manual →

Money deadlines

When each price jumps at AACR Annual Meeting 2027

Feb 12027

Exhibitor-appointed contractor (EAC) notice
Bringing your own LED/AV crew or booth builder? This is the date the show set for the EAC form, with a certificate of insurance.
in 81 days
Mar 102027 · est.

OCCC power: last day for the incentive rate
A 120 V / 20 A outlet costs $237 by this date, $372 after it and $539 at the show.
in 118 days
Mar 102027 · est.

Freeman discount deadline
Carpet, furniture, cleaning and labor ordered and paid in full by this date get the discount price. Freeman’s service kit has the exact date.
in 118 days
Mar 212027 · est.

Final video content to your LED/AV vendor
Built at the wall’s exact pixel size, so nothing is stretched or cropped on the show floor.
in 129 days
Mar 312027

First move-in day
Freight trucks check in at the marshalling yard first. Your targeted move-in time is in the exhibitor manual.
in 139 days
Apr 42027

Show opens
AACR Annual Meeting 2027 runs Apr 4–7, 2027.
in 143 days

Dates marked “est.” are counted back from the opening day, with first move-in 2 days before it. Your exhibitor manual has the official dates, and they always win.

In the Orlando Exhibitor Kit

The other 13 dated steps, with the links and the prices

Insurance certificates, the advance-warehouse window, rigging plots, fire-marshal permits, badges, parking and refunds: each one dated for your show, with where to click and what it costs on time and late.

See the kit — $49 Or start free in the client portal →

Published for this show

Exhibit hall open Apr 4 12–5, Apr 5 9–5, Apr 6 9–4. Move-in Mar 31 (islands 800+ sq ft), Apr 1 (islands 400+ sq ft), Apr 2–3 all exhibitors. Move-out Apr 6 4 pm–midnight and Apr 7 8 am–noon (islands).

Collected from the organizer’s exhibitor information. Check the exhibitor manual before you order.

Late-order calculator

What does ordering booth power late cost?

Pick what plugs in. The same outlet has three prices at the Orange County Convention Center, and only the date changes.

1 × 120 V · 20 A floor outlet

By the incentive date$237

After it$372

At the show$539

Ordering at the show costs $302 more for the same power.

OCCC Exhibitor Services price list effective Jan 1, 2024: per outlet for the whole event, labor included, before tax. Later lists run higher, and the gap grows with them. LED walls use IMAGINI P2.6 panels at full brightness; a 208 V outlet also needs a connection plug rental.

FAQ

AACR Annual Meeting 2027 for exhibitors

When and where is AACR Annual Meeting 2027?+

AACR Annual Meeting 2027 runs Apr 4–7, 2027 at the Orange County Convention Center, 9800 International Drive, Orlando (West Building — exhibits in Halls A4–B4; posters in Halls C and D1; plenary in Hall D2). First move-in is Mar 31, 2027.

Who is the official contractor for AACR Annual Meeting 2027?+

Freeman is the official general service contractor. The exhibitor manual has the service kit and the order forms. Power, aerial rigging, water and compressed air are ordered from the Orange County Convention Center itself, whichever contractor runs the show.

When should I order booth power for AACR Annual Meeting 2027?+

Before the OCCC incentive-rate deadline. It is set per show, usually about three weeks before the first move-in day: around Mar 10, 2027 for this show. A 120 V / 20 A outlet costs $237 by that date, $372 after it and $539 at the show (OCCC Exhibitor Services price list effective Jan 1, 2024).

Can IMAGINI LED bring an LED wall to my booth at AACR Annual Meeting 2027?+

Yes. IMAGINI LED is an Orlando crew that builds and runs LED video walls in booths at the Orange County Convention Center. We work as your exhibitor-appointed contractor: we send the insurance certificate, give you the exact power order and stay with the wall during the show. Call (407) 588-9181 or ask for a quote.

Independent guide by IMAGINI LED. Not affiliated with American Association for Cancer Research, Freeman or the Orange County Convention Center. Show names belong to their owners.

Every deadline for AACR Annual Meeting 2027, on one page.

The Orlando Exhibitor Kit: a 90-day plan with 18 dated steps, real OCCC prices, a budget calculator and the OCCC & GES guide. $49, once, for every show you run.

See the kit — $49 Start free in the client portal