Orange County Convention Center · Nov 17–20, 2026

IAAPA Expo 2026: exhibitor deadlines and booth power costs

IAAPA Expo 2026 runs Nov 17–20, 2026 in Orlando. Here is when each price jumps, what power costs if you order late, and the LED wall crew that works this building.

See the deadlines Quote an LED wall for this show

DatesNov 17–20, 2026

WhereOrange County Convention Center · North/South Building (education sessions in the South & West Buildings)

Official contractorGES

OrganizerIAAPA — International Association of Amusement Parks and Attractions

Size1,100+ exhibitors

IndustryAttractions, theme parks, entertainment technology

Official show website →Exhibitor manual →

Money deadlines

When each price jumps at IAAPA Expo 2026

Oct 132026 · est.

Exhibitor-appointed contractor (EAC) notice
Bringing your own LED/AV crew or booth builder? GES asks for the EAC notice at least 30 days before the first move-in day, with a certificate of insurance.
passed
Oct 222026 · est.

OCCC power: last day for the incentive rate
A 120 V / 20 A outlet costs $237 by this date, $372 after it and $539 at the show.
passed
Nov 22026 · est.

Final video content to your LED/AV vendor
Built at the wall’s exact pixel size, so nothing is stretched or cropped on the show floor.
passed
Nov 92026

GES discount deadline
Carpet, furniture, cleaning and labor ordered and paid in full by this date get the discount price.
passed
Nov 122026

First move-in day
Freight trucks check in at the marshalling yard first. Your targeted move-in time is in the exhibitor manual.
today
Nov 172026

Show opens
IAAPA Expo 2026 runs Nov 17–20, 2026.
in 5 days

Dates marked “est.” are counted back from the opening day, with first move-in 2 days before it. Your exhibitor manual has the official dates, and they always win.

In the Orlando Exhibitor Kit

The other 13 dated steps, with the links and the prices

Insurance certificates, the advance-warehouse window, rigging plots, fire-marshal permits, badges, parking and refunds: each one dated for your show, with where to click and what it costs on time and late.

See the kit — $49 Or start free in the client portal →

Published for this show

Trade-show floor Tue–Thu 10 am–6 pm, Fri 10 am–4 pm (education starts Nov 16). Targeted move-in from Nov 12; move-out Nov 20 4 pm through Nov 22 noon. GES advance-order deadline Nov 9, 2026.

Collected from the organizer’s exhibitor information. Check the exhibitor manual before you order.

Late-order calculator

What does ordering booth power late cost?

Pick what plugs in. The same outlet has three prices at the Orange County Convention Center, and only the date changes.

1 × 120 V · 20 A floor outlet

By the incentive date$237

After it$372

At the show$539

Ordering at the show costs $302 more for the same power.

OCCC Exhibitor Services price list effective Jan 1, 2024: per outlet for the whole event, labor included, before tax. Later lists run higher, and the gap grows with them. LED walls use IMAGINI P2.6 panels at full brightness; a 208 V outlet also needs a connection plug rental.

FAQ

IAAPA Expo 2026 for exhibitors

When and where is IAAPA Expo 2026?+

IAAPA Expo 2026 runs Nov 17–20, 2026 at the Orange County Convention Center, 9800 International Drive, Orlando (North/South Building (education sessions in the South & West Buildings)). First move-in is Nov 12, 2026.

Who is the official contractor for IAAPA Expo 2026?+

GES is the official general service contractor. The exhibitor manual has the service kit and the order forms. Power, aerial rigging, water and compressed air are ordered from the Orange County Convention Center itself, whichever contractor runs the show.

When should I order booth power for IAAPA Expo 2026?+

Before the OCCC incentive-rate deadline. It is set per show, usually about three weeks before the first move-in day: around Oct 22, 2026 for this show. A 120 V / 20 A outlet costs $237 by that date, $372 after it and $539 at the show (OCCC Exhibitor Services price list effective Jan 1, 2024).

Can IMAGINI LED bring an LED wall to my booth at IAAPA Expo 2026?+

Yes. IMAGINI LED is an Orlando crew that builds and runs LED video walls in booths at the Orange County Convention Center. We work as your exhibitor-appointed contractor: we send the insurance certificate, give you the exact power order and stay with the wall during the show. Call (407) 588-9181 or ask for a quote.

Independent guide by IMAGINI LED. Not affiliated with IAAPA, GES or the Orange County Convention Center. Show names belong to their owners.

Every deadline for IAAPA Expo 2026, on one page.

The Orlando Exhibitor Kit: a 90-day plan with 18 dated steps, real OCCC prices, a budget calculator and the OCCC & GES guide. $49, once, for every show you run.

See the kit — $49 Start free in the client portal