Orange County Convention Center · May 20–23, 2027

MEGACON Orlando 2027: exhibitor deadlines and booth power costs

MEGACON Orlando 2027 runs May 20–23, 2027 in Orlando. Here is when each price jumps, what power costs if you order late, and the LED wall crew that works this building.

See the deadlines Quote an LED wall for this show

DatesMay 20–23, 2027

WhereOrange County Convention Center · West Building (2026 edition used Halls A–C)

Official contractorThe Expo Group

OrganizerFAN EXPO HQ / Informa Connect

Size195,000+ fans (2026)

IndustryPop culture — consumer show

Official show website →Exhibitor manual →

Money deadlines

When each price jumps at MEGACON Orlando 2027

Apr 182027 · est.

Exhibitor-appointed contractor (EAC) notice
Bringing your own LED/AV crew or booth builder? Organizers usually ask for the EAC form four to six weeks before move-in, with a certificate of insurance. Your exhibitor manual has the form.
in 157 days
Apr 272027 · est.

OCCC power: last day for the incentive rate
A 120 V / 20 A outlet costs $237 by this date, $372 after it and $539 at the show.
in 166 days
Apr 272027 · est.

The Expo Group discount deadline
Carpet, furniture, cleaning and labor ordered and paid in full by this date get the discount price. The Expo Group’s service kit has the exact date.
in 166 days
May 82027 · est.

Final video content to your LED/AV vendor
Built at the wall’s exact pixel size, so nothing is stretched or cropped on the show floor.
in 177 days
May 182027 · est.

First move-in day
Freight trucks check in at the marshalling yard first. Your targeted move-in time is in the exhibitor manual.
in 187 days
May 202027

Show opens
MEGACON Orlando 2027 runs May 20–23, 2027.
in 189 days

Dates marked “est.” are counted back from the opening day, with first move-in 2 days before it. Your exhibitor manual has the official dates, and they always win.

In the Orlando Exhibitor Kit

The other 13 dated steps, with the links and the prices

Insurance certificates, the advance-warehouse window, rigging plots, fire-marshal permits, badges, parking and refunds: each one dated for your show, with where to click and what it costs on time and late.

See the kit — $49 Or start free in the client portal →

Published for this show

Note the date change: the 2026 edition was in March; 2027 moves to May 20–23. The 2026 decorator kit (The Expo Group) set the EAC notification deadline about one month before move-in.

Collected from the organizer’s exhibitor information. Check the exhibitor manual before you order.

Late-order calculator

What does ordering booth power late cost?

Pick what plugs in. The same outlet has three prices at the Orange County Convention Center, and only the date changes.

1 × 120 V · 20 A floor outlet

By the incentive date$237

After it$372

At the show$539

Ordering at the show costs $302 more for the same power.

OCCC Exhibitor Services price list effective Jan 1, 2024: per outlet for the whole event, labor included, before tax. Later lists run higher, and the gap grows with them. LED walls use IMAGINI P2.6 panels at full brightness; a 208 V outlet also needs a connection plug rental.

FAQ

MEGACON Orlando 2027 for exhibitors

When and where is MEGACON Orlando 2027?+

MEGACON Orlando 2027 runs May 20–23, 2027 at the Orange County Convention Center, 9800 International Drive, Orlando (West Building (2026 edition used Halls A–C)). First move-in is usually about two days before opening: around May 18, 2027.

Who is the official contractor for MEGACON Orlando 2027?+

The Expo Group is the official general service contractor. The exhibitor manual has the service kit and the order forms. Power, aerial rigging, water and compressed air are ordered from the Orange County Convention Center itself, whichever contractor runs the show.

When should I order booth power for MEGACON Orlando 2027?+

Before the OCCC incentive-rate deadline. It is set per show, usually about three weeks before the first move-in day: around Apr 27, 2027 for this show. A 120 V / 20 A outlet costs $237 by that date, $372 after it and $539 at the show (OCCC Exhibitor Services price list effective Jan 1, 2024).

Can IMAGINI LED bring an LED wall to my booth at MEGACON Orlando 2027?+

Yes. IMAGINI LED is an Orlando crew that builds and runs LED video walls in booths at the Orange County Convention Center. We work as your exhibitor-appointed contractor: we send the insurance certificate, give you the exact power order and stay with the wall during the show. Call (407) 588-9181 or ask for a quote.

Independent guide by IMAGINI LED. Not affiliated with FAN EXPO HQ / Informa Connect, The Expo Group or the Orange County Convention Center. Show names belong to their owners.

Every deadline for MEGACON Orlando 2027, on one page.

The Orlando Exhibitor Kit: a 90-day plan with 18 dated steps, real OCCC prices, a budget calculator and the OCCC & GES guide. $49, once, for every show you run.

See the kit — $49 Start free in the client portal